How to Use 360Converter Offline Transcriber
360Converter Offline Transcriber is a versatile transcription tool that supports a wide range of audio and video formats, including local files and YouTube videos. The software offers a streamlined process for transcribing, punctuating, and proofreading content, with features such as automatic transcription, customizable punctuation, and comprehensive editing tools. Users can export transcripts in various formats, including plain text, DOCX, PDF, and SRT files.
Advanced features include batch processing for multiple files, a Transcription Automation Server for enterprise-level integration, and an auto-save function to prevent data loss. The software also provides real-time transcription, speaker diarization, and translation capabilities. With its user-friendly interface and powerful functionality, 360Converter Offline Transcriber caters to both individual users and businesses seeking efficient transcription solutions.
Sources
The source could be local file or YouTube video. Local file could be audio and video file. 360Converter Offline Transcriber supports wide range audio and video format.
- Audio Format
- Audio Format
mp3, wav, wma, aac, Apple audio book(.m4b) etc.
mp4, wmv, asf, mpeg, flash video, Quick time movie(.mov) etc.
Transcribing
As stated above, you can transcribe local file and YouTube video.
- Local File
- YouTube Video
Just click 'Local File' button to choose a file from disk, then it will automatically start transcribing. As transcribing process going, the transcript will be shown progressively which is in center of window.
Click 'YouTube Video' button to launch window to put YouTube video URL, then it will analyze the video and transcribe it.
Improve accuracy of transcript
Prompt
A prompt is a short text input that guides the transcription process, helping to improve recognition of specific words or phrases.
How to use Prompt:
- Select your source file (audio/video) or YouTube video.
- Click on "Add Prompt (optional)".
- Choose a saved prompt or enter a new one in the text box.
- Click "Continue" to proceed with the transcription.
Example: To improve recognition of names or technical terms, you could use a prompt like: "The lecture by Dr. Smith covers quantum mechanics and Schrödinger's equation."
Hotwords
Hotwords are specific words or phrases that you want the transcription engine to recognize accurately, especially useful for uncommon terms or names.
How to use Hotwords:
- Select your source file (audio/video) or YouTube video.
- Click on "Add Hotwords (optional)".
- Select saved hotwords or enter new ones, separated by commas.
- Click "Continue" to proceed with the transcription.
Example: For a medical lecture, you might add hotwords like "endocrinology, hypothalamus, pituitary".
Export
After completing your transcription, our platform offers a versatile export feature to help you save and share your results efficiently. This tool provides several customization options to ensure your exported transcript meets your specific needs.
Export Options
Content Type
- Raw Transcript: Exports the original, unedited transcription.
- Proofread Transcript: Exports a version that has been reviewed and corrected for accuracy (if applicable).
Timestamp Inclusion
- Show Timestamp: Optionally include timestamps in your exported file, allowing for easy reference to specific points in the audio or video.
Note: Timestamp option is not available for Subtitle (.srt) format exports.
File Formats
Choose from multiple export formats to suit your workflow:
- Text (.txt): Simple text format, compatible with most text editors.
- Microsoft Doc (.docx): Editable document format for use with Microsoft Word or compatible applications.
- Adobe PDF (.pdf): Portable document format for easy sharing and viewing across devices.
- Subtitle (.srt): Standard subtitle format for video integration.
How to Export
- Navigate to the export options screen after transcription is complete.
- Select your preferred content type, timestamp option, and file format.
- Click the "Continue" button to proceed with your export.
- Follow any additional prompts to save your file to your desired location.
Our export feature is designed to provide flexibility and convenience, allowing you to easily integrate your transcriptions into your projects or workflows. Whether you need a simple text file for quick reference or a formatted document for professional presentation, our export options have you covered.
Batch Process
The Batch Process feature of 360Converter Offline Transcriber allows users to efficiently transcribe and translate multiple audio and video files in various languages. This powerful tool supports batch queuing, sequential processing, and customizable settings for each file, streamlining the transcription workflow for large-scale projects.
Key Features
- Multi-file Support: Queue multiple audio and video files for sequential processing, including various formats like WAV, MP3, and more.
- YouTube Integration: Add YouTube videos directly to the processing queue alongside local files.
- Translation Capability: Offers transcription and translation services for various language pairs.
- Real-time Status Updates: Provides continuous feedback on the processing status of each file.
- Customizable Settings: Allows individual configuration for each file, including language settings and processing options.
To learn more Batch Process and how to use it, refer to Offline Transcriber Batch Process.
Transcription Automation Server
The Transcription Automation Server is a powerful and versatile component of the 360Converter Transcriber software, designed to seamlessly integrate automatic transcription capabilities into enterprise-level projects and products.
This robust server offers multiple integration options to suit various workflow requirements:
- Automated File Processing: Configure the server to automatically transcribe files added to pre-defined locations, outputting transcripts to specified directories in your desired format.
- API Integration: Develop custom solutions in Python, Go, Java, or other programming languages to interact with the Transcription Automation Server, sending requests and retrieving transcripts programmatically.
- Command-Line Interface: Utilize the provided CLI tools or simple curl commands for quick and easy transcription tasks, ideal for scripting and automation.
With its flexibility and powerful features, the Transcription Automation Server empowers enterprises to incorporate state-of-the-art transcription capabilities into their existing infrastructure, enhancing productivity and streamlining content processing workflows.
For more details about Transcription Automation Server features and how to use it, refer to Offline Transcriber Transcription Automation Server.
Punctuation
Transcribing process starts once you choose a local file or type YouTube url, followed by punctuation.
Punctuation by default will be automatically done after transcribing process is finished. If you don't like punctuation, you have two options,
Transcript Editing Features
Proofreading
To modify a transcript, use the proofreading functionality:
- Click 'Start Proofread' to enter 'Proofreading Mode'.
- Click any word you want to correct.
- Type the correct word in the prompt window.
- After making all changes, click 'Finish Proofread' to exit the mode.
- Confirm changes when prompted. These will be reflected in the exported file.
In Proofread mode, you can:
- Listen to the entire audio
- Modify, delete, and insert words
- Play individual words
Audio Controls
- Use Play, Pause, and Stop buttons on the bottom panel.
- Choose playback position, adjust volume, and change playback speed using Speech control on the right side of the bottom panel.
Word Operations
- Replace Word: Click the word and enter the preferred word. Check 'Replace All' to replace all instances. Alternatively, right-click and choose 'Replace'.
- Insert Word: Right-click a word and choose 'Insert Before' or 'Insert After'.
- Delete Word: Right-click a word and select 'Delete' from the context menu.
- Play Word: Right-click a word and choose 'Play' to listen to that specific word in the audio.
Free Edit
For editing the transcript like a Word document:
- After transcription is complete or after loading a transcript from history, click 'Free Edit' on the left panel.
- Edit the transcript as needed.
- When satisfied, click 'Export' on the bottom panel to save as PDF, TXT, or DOCX format.
Auto-Save Feature
We've implemented a cache mechanism that automatically saves your changes to the transcript. If the program crashes during editing, your work will be restored the next time you start the program.
Keyboard Shortcuts
|
To do this |
Press |
|---|---|
|
Open local file. |
Ctrl+O |
|
Open YouTube video. |
Ctrl+Y |
|
Record audio. |
Ctrl+R |
|
Start a realtime transcription. |
Ctrl+T |
|
Open batch process modal. |
Ctrl+B |
|
Diarize transcription. |
Ctrl+D |
|
Proofread transcript. |
Ctrl+P |
|
Activate free-edit mode. |
Ctrl+I |
|
Export transcript. |
Ctrl+E |
Transcribing and Translating Audio/Video Files
360Converter Offline Transcriber offers a powerful transcription and translation feature.
Here's how to use it:
- Select your audio or video file for transcription.
- In the dialog box that appears, you'll see several options:
- Source Language: Choose the language spoken in your audio/video file from the dropdown menu on the left.
- Target Language: If your source is not English, you can choose to either keep the transcript in the original language or translate it to English. Use the dropdown menu on the right to make this selection.
- If the source language is non-English and you select English as the target language, 360Converter Offline Transcriber will automatically transcribe the audio and translate the transcript into English.
This feature allows you to easily transcribe audio or video content and, if desired, translate it to English in one seamless process, enhancing accessibility and understanding of your media files.
Licensing
360Converter Offline Transcriber Licensing Options
Trial Version
- Offers full functionality of the software
- Imposes limitations on the length of audio/video files that can be processed
- Designed to allow users to experience and evaluate the software's capabilities
Full Version
- Provides unrestricted access to all features
- No limitations on audio/video file length
- Requires purchase of a License Code
Upgrading to Full Version
- Purchase a License Code
- Activate the software using the acquired License Code
- Enjoy unlimited use of 360Converter Offline Transcriber
We recommend trying the trial version to assess the software's suitability for your needs before committing to a full license.
Activation
To use the 360Converter Offline Transcriber, start by ensuring you have an active internet connection. Launch the application and click the 'Activate' button in the left panel. Enter your license code in the provided fields, being careful to input each group of characters accurately. Click 'Continue' to complete the activation process. If successful, you'll see a confirmation message. Restart the application to apply the activation. Remember, if you installed the program for all users on Windows, you may need to run it as an Administrator. Once activated, you can begin using the Offline Transcriber to convert your audio files into text, leveraging its offline capabilities for secure and efficient transcription.
For detailed steps, refer to How to activate 360Converter Offline Transcriber.
Language Support for 360Converter Offline Transcriber
Overview
360Converter Offline Transcriber supports audio/video transcription in 34 languages.
Sample of Supported Languages
Checking Full Language Support
To view the complete list of supported languages:
- Download and install OfflineTranscriber
- Explore the language options within the software
Alternatively, contact our support team to inquire about specific language availability.
Additional Language Options
Premium License Users
Option to Buy Language Package for access to extra languages
Professional and Enterprise License Users
Can add any language at no additional cost
Adding Extra Languages
For detailed instructions on adding languages to your OfflineTranscriber, please refer to our guide: How to Add Extra Language for 360Converter Offline Transcriber
Quick Troubleshooting Guide
Experiencing issues? Here are common problems and their quick solutions:
- Application Crashes: Check system requirements and update your drivers
- Audio Recognition Issues: Verify microphone settings and audio file format
- Performance Problems: Close unnecessary background applications
General
It is recommended to run the program in maximized mode though the program window can be resized to get best user experience.
Any activity the program does, it will be shown at bottom of window. For example, loading modal, transcribing, generating report etc. The local file you opened or YouTube video URL will be display right bottom.
Should there any problem you found, click menu 'Report Problem' to tell us.
Videos
Transcribe local any video and audio file
Record audio and transcribe recorded audio
Transcribe video and audio in batch
Real-time transcription.
Transcribe YouTube video
Additional Resources for 360Converter Offline Transcriber
While this document covers the primary features of 360Converter Offline Transcriber, we understand that users may have additional inquiries. To address a wider range of questions and provide comprehensive support, we have compiled an extensive Frequently Asked Questions (FAQ) section.
For further information and answers to common queries about 360Converter Offline Transcriber, please consult the following resource:
FAQ - 360Converter Offline Transcribe